Data protection

Privacy Policy Summary

Personal data collected for the following purposes and using the following services:

Analytics

Google Analytics
Personal Data: Usage data; Tracker

Tag management

Google Tag Manager
Personal data: Usage data; contact data

Provider and responsible party

kyona GmbH
Zeisigweg 16
61440 Oberursel
Provider e-mail address: [email protected]

Complete privacy policy

Privacy policy

We are very pleased about your interest in our company. Data protection is of a particularly high priority for kyona. The use of the Internet pages of the kyona Group is possible without any indication of personal data. However, if a data subject wants to use special services of our enterprise via our website, processing of personal data could become necessary. If processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the country-specific data protection regulations applicable to the kyona Group. By means of this data protection declaration, our company would like to inform the public about the type, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed of their rights by means of this data protection declaration.

As the controller, the kyona GmbH has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, Internet-based data transmissions can always be vulnerable to security risks, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone.

1. Definitions

The term kyona includes kyona GmbH as well as its subsidiaries kyona Frankfurt Main GmbH and kyona Academy GmbH as well as future subsidiaries of the kyona group. The privacy policy of kyona is based on the terms used by the European legislator in the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain in advance the terminology used.

We use the following terms in this privacy policy, including but not limited to:

a) Personal data

Personal data is any information relating to an identified or identifiable natural person (hereinafter the “person concerned”). A natural person is considered to be identifiable who can be identified, directly or indirectly, in particular by association with an identifier such as a name, with an identification number, with location data, with an online identifier or with one or more special features, expressing the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person.

b) Person concerned

Person concerned is any identified or identifiable natural person whose personal data is processed by the responsible.

c) Processing

Processing means any process or series of operations related to personal data, such as assessing, collecting, organizing, ranking, storing, adapting or modifying, reading, querying, using, with or without the help of automated procedures, disclosure by submission, dissemination or other form of provision, reconciliation or association, restriction, erasure or destruction.

d) Restriction of processing

Restriction of the processing is the marking of stored personal data with the aim to limit their future processing.

e) Profiling

Profiling is any type of automated processing of personal data that consists in using that personal information to evaluate certain personal aspects relating to a natural person, in particular aspects relating to job performance, economic situation, health, to analyse or predict personal preferences, interests, reliability, behaviour, whereabouts or relocation of that natural person.

f) Pseudonymisation

Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without additional information, provided that such additional information is kept separate and subject to technical and organizational measures to ensure that the personal data not assigned to an identified or identifiable natural person.

g) Responsible or accountable for processing

The responsible or accountable for processing is the natural or legal person, public authority, body or body that, alone or in concert with others, deciding the purposes and means of processing personal data. Where the purposes and means of such processing are determined by Union law or the law of the Member States of the European Union, the responsible or the specific criteria for his designation may be determined under Union or national law.

h) Data processors

The data processor is a natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.

i) Recipient

Recipient is a natural or legal person, agency or other entity to whom personal data is disclosed, whether or not it is a third party. However, authorities which may receive personal data under Union or national law in connection with a particular mission are not considered as beneficiaries.

j) Third party

Third party is a natural or legal person, public authority, or body other than the data subject, the responsible, the processor and the persons authorized under the direct responsibility of the controller or processor to process the personal data.

k) Consent

Consent is any information given voluntarily by the data subject in an informed and unequivocal manner in the form of a statement or other unambiguous confirmatory act by the data subject, indicating that the data subject agrees to the processing of the personal data concerning him.

2. Name and address of the responsible data processor

Responsible in the terms of the General Data Protection Regulation, other data protection laws valid in the member states of the European Union and other regulations with data protection character is for kyona the:

kyona GmbH
Zeisigweg 16
61440 Oberursel
Germany
Tel.: +49 (6172) 388 36 58
E-Mail: [email protected]
Website: https://kyonagroup.com/

3. Name and address of the data protection officer

The data protection officer of the controller is:
Robert Barth
kyona GmbH
Zeisigweg 16
61440 Oberursel
Germany
Phone: +4961723883658
E-mail: [email protected]
Website: https://kyonagroup.com/

Any data subject may contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

4. Cookies

The kyona websites use cookies. Cookies are text files that are stored and stored on a computer system via an internet browser.

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited websites and servers to distinguish the individual’s browser from other internet browsers that contain other cookies. A particular web browser can be recognized and identified by the unique cookie ID.

By using cookies, kyona can provide users of this website with more user-friendly services that would not be possible without cookies.

By means of a cookie the information and offers on our website can be optimized in the benefit of the user. Cookies allow us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not need to re-enter his credentials each time he or she visits the website, as this is done by the website and the cookie stored on the user’s computer system. Another example is the cookie of a shopping basket in the online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart via a cookie.

The person concerned can prevent the setting of cookies through our website at any time by means of a corresponding setting of the Internet browser used and thus permanently contradict the setting of cookies. Furthermore, already set cookies can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

5. Collecting general data and information

The kyona website collects a series of general data and information each time the website is accessed by a concerned person or an automated system. This general data and information are stored in the log files of the server. Assessed are (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrers), (4) the sub-web pages which can be accessed via (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information used in the event of attacks on our information technology systems.

Analytics Information from Cloud Services: We collect analytics information when you use our Cloud Services to help us improve our kyona services. The analytics information consists of the feature and function of the kyona Service being used, the associated license identifier (SEN) and domain name, and the user id of the individual who is using the feature or function, the sizes and original filenames of attachments, and additional information required to detail the operation of the function and which parts of the kyona Services are being affected.

Analytics Information from downloadable products: We collect analytics information when you use our downloadable products to help us improve our kyona services. Our downloadable products contain a feature that sends information about the downloadable products on your systems. Some of the information collected is related to the operating environment, such as the Jira version installed, the name and version of the downloadable product, and the customer SEN.
You can disable our collection of analytics information from downloadable products via the administrator settings or by blocking collection at the local network level.

Installer analytics, software updates & license information from downloadable products: during the installation of our downloadable products, the installer sends analytics information to kyona to allow us to understand where in the installation process users are experiencing trouble or dropping out. Our downloadable products also communicate with kyona servers for licensing purposes, as well as to check for updates and patches. Examples of information we collect for these purposes include the Jira version installed, the name and version of the downloadable product and the server ID, SEN, and IP address of the customer instance.

In using this general data and information kyona draws no conclusions about the person concerned. Rather, this information is required to (1) correctly deliver the contents of our website, (2) to optimize the content of our website and to advertise it, (3) to ensure the continued functioning of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyberattack. kyona evaluates this anonymously collected data and information on the one hand statistically and further with the aim to increase the data protection and data security in our company, in order to ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by an affected person.

6. Contact via the website

Due to legal regulations, kyona’s website contains information that allows us to contact our company quickly and to communicate with us directly, which also includes a general address of the so-called electronic mail (e-mail address). If a person concerned contacts the data processor by e-mail or through a contact form, the personal data provided by the person concerned will be automatically saved. Such personal data, voluntarily transmitted by an individual to the responsible data processor, is stored for the purpose of processing or contacting the person concerned. There is no disclosure of this personal data to third parties.

7 Registration on our website

The data subject has the possibility to register on the website of the controller by providing personal data. Which personal data is transmitted to the controller in the process results from the respective input mask used for the registration. The personal data entered by the data subject are collected and stored exclusively for internal use by the controller and for its own purposes. The controller may arrange for the data to be transferred to one or more processors, for example a parcel service provider, who will also use the personal data exclusively for an internal use attributable to the controller.

By registering on the website of the controller, the IP address assigned by the Internet service provider (ISP) of the data subject, the date as well as the time of registration are also stored. The storage of this data takes place against the background that only in this way can the misuse of our services be prevented and, if necessary, this data makes it possible to clarify committed crimes. In this respect, the storage of this data is necessary for the protection of the data controller. As a matter of principle, this data is not passed on to third parties, unless there is a legal obligation to pass it on or the passing on serves the purpose of criminal prosecution.

The registration of the data subject by voluntarily providing personal data serves the purpose of the controller to offer the data subject content or services which, due to the nature of the matter, can only be offered to registered users. Registered persons are free to modify the personal data provided during registration at any time or to have it completely deleted from the data stock of the controller.

The controller shall provide any data subject at any time upon request with information on what personal data is stored about the data subject. Furthermore, the controller shall correct or delete personal data at the request or indication of the data subject, provided that this does not conflict with any statutory retention obligations. The entire staff of the controller shall be available to the data subject as contact persons in this context.

8. subscription to our newsletter

On the website of the kyona GmbH, users are given the opportunity to subscribe to our enterprise’s newsletter. The personal data transmitted to the controller when the newsletter is subscribed to is specified in the input mask used for this purpose.

The kyona GmbH informs its customers and business partners at regular intervals by means of a newsletter about enterprise offers. The newsletter of our enterprise can basically only be received by the data subject, if (1) the data subject has a valid e-mail address and (2) the data subject registers for the newsletter mailing. For legal reasons, a confirmation e-mail will be sent to the e-mail address entered by a data subject for the first time for newsletter dispatch using the double opt-in procedure. This confirmation e-mail serves to verify whether the owner of the e-mail address as the data subject has authorized the receipt of the newsletter.

When registering for the newsletter, we also store the IP address of the computer system used by the data subject at the time of registration, as assigned by the Internet service provider (ISP), as well as the date and time of registration. The collection of this data is necessary in order to be able to trace the (possible) misuse of the e-mail address of a data subject at a later point in time and therefore serves the legal safeguarding of the controller.

The personal data collected in the context of a subscription to the newsletter are used exclusively for sending our newsletter. Furthermore, subscribers to the newsletter could be informed by e-mail if this is necessary for the operation of the newsletter service or a registration in this regard, as could be the case in the event of changes to the newsletter offer or changes to the technical circumstances. No personal data collected as part of the newsletter service will be passed on to third parties. The subscription to our newsletter can be cancelled by the data subject at any time. The consent to the storage of personal data that the data subject has given us for the newsletter mailing can be revoked at any time. For the purpose of revoking consent, a corresponding link can be found in each newsletter. Furthermore, it is also possible to unsubscribe from the newsletter mailing directly on the website of the controller at any time or to notify the controller of this in another way.

9. newsletter tracking

The newsletters of kyona GmbH contain so-called tracking pixels. A tracking pixel is a miniature graphic that is embedded in such emails that are sent in HTML format to enable log file recording and log file analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns. Based on the embedded tracking pixel, the kyona GmbH may see if and when an e-mail was opened by a data subject, and which links in the e-mail were called up by the data subject.

Such personal data collected via the tracking pixels contained in the newsletters are stored and analyzed by the controller in order to optimize the newsletter dispatch and to better tailor the content of future newsletters to the interests of the data subject. This personal data will not be disclosed to third parties. Data subjects are entitled at any time to revoke the separate declaration of consent given in this regard via the double opt-in procedure. After revocation, this personal data will be deleted by the controller. The kyona GmbH automatically regards a withdrawal from the receipt of the newsletter as a revocation.

10. comment function in the blog on the website.

The kyona GmbH offers users the possibility to leave individual comments on individual blog contributions on a blog, which is on the website of the controller. A blog is a portal maintained on a website, usually publicly viewable, in which one or more persons, called bloggers or web bloggers, can post articles or write down thoughts in so-called blogposts. The blogposts can usually be commented on by third parties.

If a data subject leaves a comment on the blog published on this website, in addition to the comments left by the data subject, information on the time of comment entry and the user name (pseudonym) chosen by the data subject will be stored and published. Furthermore, the IP address assigned by the Internet service provider (ISP) of the person concerned is also logged. This storage of the IP address is done for security reasons and in case the data subject violates the rights of third parties by posting a comment or posts illegal content. The storage of this personal data is therefore in the controller’s own interest, so that the controller could exculpate itself if necessary in the event of an infringement. There will be no disclosure of this collected personal data to third parties, unless such disclosure is required by law or serves the legal defense of the controller.

11. Routine deletion and blocking of personal data

The controller shall process and store the personal data of the person concerned only for the period necessary to achieve the purpose of the storage or, if so required by the European legislature and other legislators in laws or regulations, that the responsible processor is obliged to apply.

If the storage purpose is omitted or if a storage period prescribed by the European directives and regulations or any other relevant legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

12. Rights of the person concerned

a) Right of confirmation

Each person concerned has the right, as granted by the European Directive and Regulatory Authority, to require the processor to confirm whether personal data relating to him / her are being processed. If a person concerned wishes to make use of this right of confirmation, they can contact an employee of the processor at any time.

b) Right to disclosure

Any person affected by the processing of personal data shall have the right granted by the European Directive and Regulatory Authority to obtain free of charge any information about the personal data stored about him and a copy of such information from the processor at any time. Furthermore, the European legislator and regulator has provided the person concerned with the following information:

the processing purposes
the categories of personal data being processed
the recipients or categories of recipients to whom the personal data have been disclosed or are still being disclosed, in particular to recipients in third countries or to international organizations
if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining that duration
the right of rectification or erasure of the personal data concerning them, or the limitation of the controller’s processing or the right to object to such processing
the existence of a right of appeal to a supervisory authority
if the personal data are not collected from the data subject: all available information about the origin of the data
the existence of automated decision-making, including profiling, in accordance with Article 22 (1) and (4) of the GDPR, and – at least in these cases – meaningful information about the logic involved and the scope and intended impact of such processing on the data subject

In addition, the person concerned has a right of access as to whether personal data has been transmitted to a third country or to an international organization. If this is the case, then the person concerned has the right to obtain information about the appropriate guarantees in connection with the transfer.

If an interested party wishes to exercise this right to information, they may at any time contact an employee of the responsible data processor.

c) Right to rectification

Any person affected by the processing of personal data has the right granted by the European legislator to demand the immediate correction of inaccurate personal data concerning him / her. Furthermore, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking into account the purposes of the processing.

If a person concerned wishes to exercise this right of rectification, they may, at any time, contact an employee of the processor.

d) Right to cancellation (right to be forgotten)

Any person concerned by the processing of personal data shall have the right granted by the European Directives and Regulators to require the responsible processor to immediately delete the personal data concerning him, provided that one of the following reasons is satisfied and the processing is not required:

The personal data has been collected for such purposes or otherwise processed for which they are no longer necessary
The person concerned revokes the consent on which the processing was based on Art. 6 (1) (a) of the GDPR or Art. 9 (2) (a) of the GDPR and lacks any other legal basis for processing
The person concerned submits an objection to the processing pursuant to Art. 21 (1) GDPR, and there are no legitimate reasons for the processing, or the data subject appeals pursuant to Art. 21 (2) GDPR the processing
The personal data were processed unlawfully
The deletion of personal data is required to fulfill a legal obligation under Union law or the law of the Member States to which the responsible data processor is subject
The personal data were collected in relation to information society services offered pursuant to Art. 8 para. 1 GDPR

If one of the above reasons is correct and an affected person wishes to arrange for the deletion of personal data stored by kyona, they may, at any time, contact an employee of the responsible data processor. The employee of the kyona will arrange that the deletion request be fulfilled immediately.

If the personal data has been made public by kyona and if our company is obliged for deleting personal data as the responsible according to Art. 17 para. 1 GDPR, kyona will take appropriate measures, including technical ones, taking into account the available technology and the implementation costs in order to inform other data controllers processing the published personal data that the person concerned has requested that these other data controllers delete all links to such personal data or copies or replications of such personal data unless the processing is required. The employee of kyona will arrange the necessary in individual cases.

e) Right to restriction of processing

Any person concerned by the processing of personal data has the right, granted by the European directive and regulatory authority, to require the responsible data processor to restrict the processing if one of the following conditions applies:

The accuracy of the personal data is contested by the person concerned for a period of time that enables the responsible to verify the accuracy of the personal data.
The processing is unlawful
The person concerned refuses to delete the personal data and instead requests the restriction of the use of personal data.
The responsible data processor no longer needs the personal data for the purposes of processing, but the person concerned requires them to assert, exercise or defend their rights.
The person concerned has objection to the processing acc. Art. 21 para. 1 GDPR and it is not yet clear whether the legitimate reasons of the responsible data processor outweigh those of the person concerned

If one of the above conditions is met and a person concerned wishes to request the restriction of personal data stored by kyona, he may, at any time, contact an employee of the responsible data processor. The employee of kyona will initiate the restriction of processing.

f) Right of data transferability

Any person concerned by the processing of personal data shall have the right conferred by the European Directives and Regulations to obtain the personal data concerning him / her provided to a responsible data processor by the person concerned in a structured, common and machine-readable format. It also has the right to transfer this data to another person responsible without hindrance by the responsible data processor to whom the personal data was provided, provided that the processing is based on the consent pursuant to Article 6 (1) (a) of the GDPR or Article 9 (1) (b) 2 (a) of the GDPR or on a contract pursuant to Article 6 (1) (b) of the GDPR and processing by means of automated procedures, unless the processing is necessary for the performance of a task of public interest or in the exercise of official authority, which has been delegated to the responsible data processor.

Furthermore, in exercising their right to data portability under Article 20 (1) of the GDPR, the person concerned has the right to obtain that the personal data are transmitted directly from one data processor to another, insofar as this is technically feasible and if so, this does not affect the rights and freedoms of others.

To assert the right to data portability, the person concerned may contact an employee of kyona at any time.

g) Right of objection

Any person concerned by the processing of personal data shall have the right conferred by the European directive and regulatory authority at any time, for reasons arising from its particular situation, against the processing of personal data relating to it pursuant to Article 6 (1) (e) or (f) GDPR takes an objection. This also applies to profiling based on these provisions.

kyona no longer processes personal data in the event of an objection, unless we can establish compelling legitimate grounds for processing that outweigh the interests, rights and freedoms of the person concerned, or the processing is for the purpose of asserting, exercising or defending legal claims.

If kyona processes personal data in order to operate direct mail, the person concerned has the right to object at any time to the processing of the personal data for the purpose of such advertising. This also applies to the profiling, as far as it is associated with such direct mail. If the data subject objects to kyona processing for direct marketing purposes, kyona will no longer process the personal data for these purposes.

In addition, the person concerned has the right, for reasons arising out of their particular situation, against the processing of personal data relating to him, the kyona for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 (1) GDPR objection, unless such processing is necessary to fulfil a public interest task.

In order to exercise the right to object, the person concerned may directly contact any kyona employee or other employee. The person concerned is also free, in the context of the use of information society services, notwithstanding Directive 2002/58 / EC, to exercise his right of opposition by means of automated procedures using technical specifications.

h) Automated decisions in individual cases including profiling

Any person concerned by the processing of personal data shall have the right, as granted by the European legislature and the legislature, not to be subject to a decision based solely on automated processing – including profiling – which has a legal effect on it or, in a similar manner, significantly affects it, unless the decision (1) is necessary for the conclusion or performance of a contract between the person concerned and the responsible data processor, or (2) permitted by Union or Member State legislation to which the responsible data processor is subject, and that legislation provides for appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the person concerned, or (3) with the express consent of the person concerned.

If the decision (1) is required for the conclusion or performance of a contract between the person concerned and the responsible data processor or (2) it is done with the express consent of the person concerned, kyona shall take appropriate measures to safeguard the rights and freedoms and the legitimate interests the person concerned, including at least the right to obtain the intervention of a person by the responsible data processor, to express his / her own position and to challenge the decision.

If the person concerned wishes to claim automated decision-making rights, they can contact an employee of the responsible data processor at any time.

i) Right to revoke a data protection consent

Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to revoke consent to the processing of personal data at any time.

If the person concerned wishes to assert their right to withdraw consent, they may, at any time, contact an employee of the responsible data processor.

13. Data protection for applicants and in the application procedure

The controller collects and processes the personal data of applicants for the purpose of handling the application procedure. The processing may also take place electronically. This is particularly the case if an applicant submits relevant application documents to the controller by electronic means, for example by e-mail or via a web form located on the website. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted two months after notification of the rejection decision, provided that no other legitimate interests of the controller conflict with such deletion. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

14. data protection provisions on the use and application of Facebook

The controller has integrated components of the company Facebook on this website. Facebook is a social network.

A social network is a social meeting place operated on the Internet, an online community that generally allows users to communicate with each other and interact in virtual space. A social network can serve as a platform for sharing opinions and experiences or enables the Internet community to provide personal or company-related information. Among other things, Facebook enables users of the social network to create private profiles, upload photos and network via friend requests.

The operating company of Facebook is Facebook, Inc, 1 Hacker Way, Menlo Park, CA 94025, USA. The controller of personal data, if a data subject lives outside the USA or Canada, is Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

Each time one of the individual pages of this website operated by the data controller is called up and on which a Facebook component (Facebook plug-in) has been integrated, the Internet browser on the information technology system of the data subject is automatically caused by the respective Facebook component to download a representation of the corresponding Facebook component from Facebook. A complete overview of all Facebook plug-ins can be found at https://developers.facebook.com/docs/plugins/?locale=de_DE. Within the scope of this technical procedure, Facebook receives knowledge of which specific sub-page of our website is visited by the data subject.

If the data subject is logged in to Facebook at the same time, Facebook recognizes which specific sub-page of our website the data subject is visiting each time the data subject calls up our website and for the entire duration of the respective stay on our website. This information is collected by the Facebook component and assigned by Facebook to the respective Facebook account of the data subject. If the data subject activates one of the Facebook buttons integrated on our website, for example the “Like” button, or if the data subject makes a comment, Facebook assigns this information to the personal Facebook user account of the data subject and stores this personal data.

Facebook always receives information via the Facebook component that the data subject has visited our website if the data subject is simultaneously logged into Facebook at the time of calling up our website; this takes place regardless of whether the data subject clicks on the Facebook component or not. If the data subject does not want this information to be transmitted to Facebook, he or she can prevent the transmission by logging out of his or her Facebook account before accessing our website.

The data policy published by Facebook, which can be accessed at https://de-de.facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. It also explains which setting options Facebook offers to protect the privacy of the data subject. In addition, various applications are available that make it possible to suppress data transmission to Facebook. Such applications can be used by the data subject to suppress data transmission to Facebook.

15. Data protection regulations for the application and use of Google Analytics (with anonymisation function)

The responsible data processor has integrated on this website the component Google Analytics (with anonymization function). Google Analytics is a web analytics service. Web analysis is the assessment, collection and analysis of data about the behaviour of visitors to websites. Among other things, a web analysis service collects data on which website a person concerned has come to a website (so-called referrers), which subpages of the website were accessed or how often and for which length of stay a subpage was viewed. A web analysis is mainly used to optimize a website and cost-benefit analysis of Internet advertising.

The operating company of the Google Analytics component is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.

The controller uses the addition “_gat._anonymizeIp” for web analytics via Google Analytics. By means of this addendum, the IP address of the Internet access of the data subject will be shortened and anonymised by Google if the access to our website is from a Member State of the European Union or from another state party to the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyse visitor flows on our website. Among other things, Google uses the data and information obtained to evaluate the use of our website, to compile for us online reports showing the activities on our website, and to provide other services related to the use of our website.

Google Analytics uses a cookie on the information technology system of the person concerned. What cookies are, has already been explained above. By using this cookie Google is enabled to analyse the usage of our website. Each time one of the pages of this website is accessed by the controller and a Google Analytics component has been integrated into it, the internet browser on the subject’s information technology system is automatically triggered by the respective Google Analytics component to submit data to Google for online analysis purposes. As part of this technical process, Google will be aware of personal data, such as the IP address of the person concerned, which serve, among other things, Google to track the origin of visitors and clicks, and subsequently to enable commission billing.

The cookie stores personally identifiable information, such as access time, the location from which access was made, and the frequency of site visits by the data subject. Each time you visit our website, your personal information, including the IP address of the Internet connection used by the data subject, is transferred to Google in the United States of America. This personal information is stored by Google in the United States of America. Google may transfer such personal data collected through the technical process to third parties.

The person concerned can prevent the setting of cookies through our website, as shown above, at any time by means of a corresponding setting of the Internet browser used and thus permanently contradict the setting of cookies. Such a setting of the Internet browser used would also prevent Google from setting a cookie on the information technology system of the person concerned. In addition, a cookie already set by Google Analytics can be deleted at any time via the Internet browser or other software programs.

Furthermore, the person concerned has the option of objecting to and preventing the collection of the data generated by Google Analytics for the use of this website and the processing of this data by Google. To do this, the person must download and install a browser add-on at https://tools.google.com/dlpage/gaoptout. This browser add-on informs Google Analytics via JavaScript that no data and information on website visits may be transmitted to Google Analytics. The installation of the browser add-on is considered by Google as a contradiction. If the data subject’s information technology system is later deleted, formatted or reinstalled, the data subject must re-install the browser add-on to disable Google Analytics. If the browser add-on is uninstalled or disabled by the data subject or any other person within their sphere of control, it is possible to reinstall or reactivate the browser add-on.

Additional information and Google’s privacy policy can be found at https://www.google.de/intl/de/policies/privacy/ and https://www.google.com/analytics/terms/de.html. Google Analytics is explained in more detail at https://www.google.com/intl/de_de/analytics/.

16. Privacy Policy for Using and Using Google Remarketing

The responsible data processor has integrated Google Remarketing services on this website. Google Remarketing is a feature of Google AdWords that allows a business to show advertisements to such internet users that have previously been on the company’s website. The integration of Google Remarketing therefore allows a company to create user-friendly advertising and thus show the Internet user interest-related ads.

The Google Remarketing Services Company is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.

The purpose of Google Remarketing is to show interest-based advertising. Google Remarketing allows us to display ads through the Google Network or view them on other websites tailored to the individual needs and interests of Internet users.

Google Remarketing places a cookie on the information technology system of the person concerned. What cookies are, has already been explained above. By setting the cookie, Google will be able to recognize the visitor of our website, if he subsequently calls websites that are also members of the Google ad network. With each visit to a website on which Google Remarketing service has been integrated, the person’s Internet browser automatically identifies with Google. As part of this technical process, Google receives knowledge about personal data, such as the IP address or the surfing behaviour of the user, which Google uses among other things to display interest-relevant advertising.

The cookie is used to store personal information, such as the websites visited by the person concerned. Each time you visit our website, your personal information, including the IP address of the Internet connection used by the person concerned, will be transferred to Google in the United States of America. This personal information is stored by Google in the United States of America. Google may transfer such personal data collected through the technical process to third parties.

In addition, the person concerned has the opportunity to object to Google’s interest-based advertising. To do this, the person concerned must access each of the internet browsers they use from the link https://www.google.com/settings/ads and make the desired settings there.

Additional information and Google’s applicable privacy policy can be found at https://www.google.de/intl/de/policies/privacy/.

17. Privacy Policy for application and use of Google AdWords

The responsible data processor has integrated Google AdWords on this website. Google AdWords is an Internet advertising service that allows advertisers to run both Google and Google Network search engine results. Google AdWords allows an advertiser to pre-define keywords that will display an ad on Google’s search engine results only when the search engine retrieves a keyword-related search result. In the Google Network, ads are distributed on topical web pages using an automated algorithm and according to pre-defined keywords.

The operating company for the services of Google AdWords is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.

The purpose of Google AdWords is to promote our website by displaying interest-based advertising on third-party websites and in the search engine results of the Google search engine and by displaying advertisements on our website.

If a person concerned reaches our website via a Google ad, a so-called conversion cookie will be stored on Google’s information technology system by Google. What cookies are, has already been explained above. A conversion cookie expires after thirty days and is not used to identify the person concerned. About the conversion cookie, if the cookie has not yet expired, traced whether certain sub-pages, such as the shopping cart from an online shop system, were accessed on our website. The conversion cookie allows both us and Google to understand whether an affected person who came to our website via an AdWords ad generated revenue, i.e. completed or cancelled a purchase.

The data and information collected through the use of the conversion cookie are used by Google to create visitor statistics for our website. These visit statistics are then used by us to determine the total number of users who have been sent to us through AdWords ads, to determine the success or failure of their AdWords ad, and to optimize our AdWords ads for the future , Neither our company nor any other Google AdWords advertiser receives any information from Google that could identify the person concerned.

The conversion cookie stores personally identifiable information, such as the web pages visited by the person concerned. Each time you visit our website, your personal information, including the IP address of the Internet connection used by the person concerned, will be transferred to Google in the United States of America. This personal information is stored by Google in the United States of America. Google may transfer such personal data collected through the technical process to third parties.

The person concerned can prevent the setting of cookies through our website, as shown above, at any time by means of a corresponding setting of the Internet browser used and thus permanently contradict the setting of cookies. Such a setting of the Internet browser used would also prevent Google from setting a conversion cookie on the information technology system of the person concerned. In addition, a cookie already set by Google AdWords can be deleted at any time via the Internet browser or other software programs.

In addition, the person concerned has the opportunity to object to Google’s interest-based advertising. To do this, the person concerned must access the link https://www.google.com/settings/ads from each of the Internet browsers they use and make the desired settings there.

Additional information and Google’s applicable privacy policy can be found at https://www.google.de/intl/de/policies/privacy/.

18. Privacy Policy for application and Use of the LinkedIn Share Button

The controller has integrated components of the LinkedIn Corporation on this website. LinkedIn is an Internet-based social network that enables users to connect with existing business contacts and to make new business contacts. Over 400 million registered individuals use LinkedIn in more than 200 countries. This makes LinkedIn currently the largest platform for business contacts and one of the most visited websites in the world.

The operating company of LinkedIn is LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, USA. For data protection issues outside the USA, LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland, is responsible.

With each individual call-up of our website that is equipped with a LinkedIn component (LinkedIn plug-in), this component causes the browser used by the data subject to download a corresponding representation of the component from LinkedIn. Further information on LinkedIn plug-ins can be found at https://developer.linkedin.com/plugins. As part of this technical procedure, LinkedIn receives knowledge of which specific sub-page of our website is visited by the data subject.

If the data subject is logged in to LinkedIn at the same time, LinkedIn recognizes which specific sub-page of our website the data subject is visiting with each call-up of our website by the data subject and for the entire duration of the respective stay on our website. This information is collected by the LinkedIn component and assigned by LinkedIn to the respective LinkedIn account of the data subject. If the data subject activates a LinkedIn button integrated on our website, LinkedIn assigns this information to the personal LinkedIn user account of the data subject and stores this personal data.

LinkedIn always receives information via the LinkedIn component that the data subject has visited our website if the data subject is simultaneously logged into LinkedIn at the time of calling up our website; this takes place regardless of whether the data subject clicks on the LinkedIn component or not. If the data subject does not want this information to be transmitted to LinkedIn, he or she can prevent the transmission by logging out of his or her LinkedIn account before accessing our website.

LinkedIn offers the possibility to unsubscribe from email messages, SMS messages and targeted ads as well as to manage ad settings at https://www.linkedin.com/psettings/guest-controls. LinkedIn also uses partners such as Quantcast, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua and Lotame, which may set cookies. Such cookies can be rejected at https://www.linkedin.com/legal/cookie-policy. LinkedIn’s applicable privacy policy is available at https://www.linkedin.com/legal/privacy-policy . LinkedIn’s cookie policy is available at https://www.linkedin.com/legal/cookie-policy

19. Privacy Policy for application and use of the Xing Share Button

The controller has integrated components of Xing on this website. Xing is an Internet-based social network that allows users to connect with existing business contacts and to make new business contacts. Individual users can create a personal profile of themselves on Xing. Companies can, for example, create company profiles or publish job offers on Xing.

The operating company of Xing is XING SE, Dammtorstraße 30, 20354 Hamburg, Germany.

Each time one of the individual pages of this website operated by the controller is called up and on which a Xing component (Xing plug-in) has been integrated, the Internet browser on the information technology system of the data subject is automatically prompted by the respective Xing component to download a representation of the corresponding Xing component from Xing. Further information on the Xing plug-ins can be found at https://dev.xing.com/plugins. As part of this technical procedure, Xing receives information about which specific subpage of our website is visited by the data subject.

If the data subject is logged in to Xing at the same time, Xing recognizes which specific subpage of our website the data subject is visiting each time the data subject calls up our website and for the entire duration of the respective stay on our website. This information is collected by the Xing component and assigned by Xing to the respective Xing account of the data subject. If the data subject activates one of the Xing buttons integrated on our website, for example the “Share” button, Xing assigns this information to the personal Xing user account of the data subject and stores this personal data.

Xing always receives information via the Xing component that the data subject has visited our website if the data subject is simultaneously logged into Xing at the time of calling up our website; this takes place regardless of whether the data subject clicks on the Xing component or not. If the data subject does not want this information to be transmitted to Xing, he or she can prevent the transmission by logging out of his or her Xing account before accessing our website.

The data protection provisions published by Xing, which can be accessed at https://www.xing.com/privacy, provide information about the collection, processing and use of personal data by Xing. Furthermore, Xing has published data protection information for the XING Share button at https://www.xing.com/app/share?op=data_protection .

20. Privacy Policy for application and use of the Twitter Share Button

Our pages contain plug-in from the short message network Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. The Twitter plug-in (tweet button) can be recognized by the Twitter logo on our site. An overview of the tweet button can be found here: http://dev.twitter.com/. When you visit our pages, the plug-in establishes a direct connection between your browser and the Twitter server. Twitter receives the information that you have visited our site with your IP address. If you click on the Twitter “tweet button” while logged in to your Twitter account, you can link the contents of our pages to your Twitter profile. This allows Twitter to associate your visit to our pages with your user account. We point out that we as the provider of the pages are not aware of the content of the transmitted data and their use by Twitter. For more information, see the Twitter Privacy Policy at http://twitter.com/privacy/.

If you do not want Twitter to associate your visit to our pages with your Twitter account, please log out of your Twitter account.

21. Privacy Policy for application and use of the Facebook Share Button and Like Button

On our pages plug-in of the social network Facebook, 1601 South California Avenue, Palo Alto, CA 94304, USA are integrated. You can recognize the Facebook plug-ins by the Facebook logo or the “Like-Button” (“Like”) on our site. An overview of the Facebook plug-ins can be found here: http://developers.facebook.com/docs/plug-in/. When you visit our pages, a direct connection between your browser and the Facebook server is established via the plug-in, which informs Facebook that you have visited our site with your IP address. Like-Button “while you’re logged in to your Facebook account, you can link the contents of our pages to your Facebook profile, which allows Facebook to associate your visit to our pages with your account. We point out that we as the provider of the pages have no knowledge of the content of the transmitted data and their use by Facebook. Further information can be found in the data protection statement of face book at https://de-de.facebook.com/policy.php.

If you do not wish Facebook to associate your visit to our pages with your Facebook user account, please log out of your Facebook user account.

22. privacy policy on the use and application of YouTube

The controller has integrated YouTube components on this website. YouTube is an Internet video portal that allows video publishers to post video clips free of charge and other users to view, rate and comment on them, also free of charge. YouTube allows the publication of all types of videos, which is why complete film and TV shows, but also music videos, trailers or videos made by users themselves can be accessed via the Internet portal.

The operating company of YouTube is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.

Each time one of the individual pages of this website operated by the data controller is called up and on which a YouTube component (YouTube video) has been integrated, the Internet browser on the information technology system of the data subject is automatically caused by the respective YouTube component to download a representation of the corresponding YouTube component from YouTube. Further information on YouTube can be found at https://www.youtube.com/yt/about/de/ . Within the scope of this technical procedure, YouTube and Google receive knowledge of which specific sub-page of our website is visited by the data subject.

If the data subject is logged into YouTube at the same time, YouTube recognizes which specific sub-page of our website the data subject is visiting by calling up a sub-page that contains a YouTube video. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.

YouTube and Google always receive information via the YouTube component that the data subject has visited our website if the data subject is simultaneously logged into YouTube at the time of calling up our website; this takes place regardless of whether the data subject clicks on a YouTube video or not. If the data subject does not want this information to be transmitted to YouTube and Google, he or she can prevent the transmission by logging out of his or her YouTube account before accessing our website.

The privacy policy published by YouTube, which can be accessed at https://www.google.de/intl/de/policies/privacy/ , provides information about the collection, processing and use of personal data by YouTube and Google.

23 Payment method: Data protection provisions regarding PayPal as a payment method

The controller has integrated components of PayPal on this website. PayPal is an online payment service provider. Payments are processed via so-called PayPal accounts, which represent virtual private or business accounts. In addition, PayPal offers the option of processing virtual payments via credit cards if a user does not maintain a PayPal account. A PayPal account is managed via an email address, which is why there is no classic account number. PayPal makes it possible to initiate online payments to third parties or to receive payments as well. PayPal also assumes trustee functions and offers buyer protection services.

The European operating company of PayPal is PayPal (Europe) S.à.r.l. et Cie, S.C.A., 22-24 Boulevard Royal L-2449, Luxembourg.

If the data subject selects “PayPal” as a payment option during the ordering process in our online store, data of the data subject will be automatically transmitted to PayPal. By selecting this payment option, the data subject consents to the transmission of personal data required for payment processing.

The personal data transmitted to PayPal are usually first name, last name, address, email address, IP address, telephone number, cell phone number or other data necessary for payment processing. Also necessary for the processing of the purchase contract are such personal data that are related to the respective order.

The purpose of transmitting the data is payment processing and fraud prevention. The controller will transmit personal data to PayPal in particular if there is a legitimate interest for the transmission. The personal data exchanged between PayPal and the controller may be transferred by PayPal to credit reporting agencies. The purpose of this transmission is to check identity and creditworthiness.

PayPal may disclose the personal data to affiliated companies and service providers or subcontractors, insofar as this is necessary for the fulfilment of contractual obligations or the data is to be processed on behalf.

The data subject has the possibility to revoke the consent to the handling of personal data at any time vis-à-vis PayPal. A revocation does not affect personal data that must necessarily be processed, used or transmitted for (contractual) payment processing.

The applicable data protection provisions of PayPal can be found at https://www.paypal.com/de/webapps/mpp/ua/privacy-full .

24. Legal basis of data processing

Art. 6 I lit. (a) GDPR serves our company as the legal basis for processing operations where we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfil a contract of which the person concerned is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on Art. 6 I lit. (b) GDPR. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfilment of tax obligations, the processing is based on Art. 6 I lit. (c ) GDPR. In rare cases, the processing of personal data may be required to protect the vital interests of the person concerned or another natural person. This would be the case, for example, if a visitor to our premises were injured and his or her name, age, health insurance or other vital information would be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 I lit. (d) GDPR are based. Ultimately, processing operations could be based on Art. 6 I lit. (f) GDPR. On this legal basis, processing operations that are not covered by any of the above legal bases are required if the processing is necessary to safeguard the legitimate interests of our company or a third party, unless the interests, fundamental rights and fundamental freedoms of the person concerned prevail. Such processing operations are particularly permitted because they have been specifically mentioned by the European legislator. In that regard, it considered that a legitimate interest could be assumed if the person concerned is a customer of the controller (recital 47, second sentence, GDPR).

25. Eligible processing interests that are being pursued by the responsible data processor or a third party

Is the processing of personal data based on Article 6 I lit. (f) GDPR it is our legitimate interest in conducting our business for the benefit of all of our employees and our shareholders.

26. Duration for which the personal data are stored

The criterion for the duration of the storage of personal data is the respective statutory retention period. After the deadline, the corresponding data will be routinely deleted, if they are no longer required to fulfil the contract or to initiate a contract.

27. Legal or contractual provisions for the provision of personal data; necessity for the conclusion of the contract; obligation of the person concerned to provide the personal data; possible consequences of non-provision

We clarify that the provision of personal data is partly required by law (such as tax regulations) or may result from contractual arrangements (such as details of the contractor). Sometimes it may be necessary for a contract to be concluded that an affected person provides us with personal data that must subsequently be processed by us. For example, the person concerned is required to provide us with personal information when our company enters into a contract with him or her. Failure to provide personal data would mean that the contract could not be concluded with the person concerned. Prior to any personal data being provided by the person concerned, the person concerned must contact one of our employees. Our employee will inform the individual on a case-by-case basis whether the provision of the personal data is required by law, contract or terms, whether there is an obligation to provide the personal data and the consequences of not providing the personal data..

28. Existence of automated decision-making

As a responsible company, we restrain from automatic decision-making or profiling.

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